Doing Business with the Port of Chelan County, WA

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Recent Activities: Overview

Doing Business with the Port

Public Works
Public works is defined as all work, construction, alterations, repairs or improvements other than ordinary maintenance executed at the cost of the Port. All public works, including maintenance when performed by contract, shall comply with the prevailing wage laws.

The public works laws cannot be waived and are liberally construed to provide security for all parties intended to be protected by its provisions.

Public Works of $200,000 or more

Public Works less than $200,000 or "Small Works"

Other Services
The Port contracts for other services on occasion. Learn more by selecting the links below.

Architectural, Engineering and Surveying Services

Maintenance: (e.g., janitorial, snow and ice removal, landscape maintenance, etc)

Professional Services: (e.g., public relations, technology, etc)

Suppliers: Materials and Equipment

FAQs: (Frequently Asked Questions)

Public Works

Public Works of $200,000 or more:

For public works projects of $200,000 or more, the plans, specifications and the estimate

of the work must be approved by the Commissioners and placed on file with the Port.

Public Works less than $200,000 (often referred to as “Small Works”):

The Port of Chelan County formally adopted a small works procedure for public work contracts, which are defined as public works having a contract sum less than $200,000 (including sales tax). Small works are a subset of public works that allows for an alternate contracting procedure. An estimate of the scope and nature of the work is prepared, but detailed plans and specifications are not required. The "invitation for quotations" need not be advertised; however, the invitation will be sought from all appropriate contractors on the appropriate small works roster. If more than 5 contractors are listed, then invitations may be sent to only 5 contractors. Efforts will be made for the selection of the 5 contractors to be "equitably distributed".

Interested contractors should contact the Port and complete the small works application to be considered for future small works projects.

Select the following link to complete a Small Works Roster Application

Select the following link to view and download current Public Works RFPs

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Maintenance

Maintenance
The Port also enters contracts for the following types of services: snow and ice removal, landscaping and building service contracts, janitorial services, and service contracts for office equipment. The Port maintains a service provider roster associated with many of these type of maintenance and service activities.

The "invitation for quotations" will be sought from all appropriate service providers on the appropriate roster. If more than 5 service providers are listed, then invitations may be sent to only 5 service providers. Efforts will be made to "equitably distribute" the maintenance and service contracts among those who are listed on the service provider roster. In essence, it is the Port’s intent to follow the small works roster process for hiring service providers.

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Professional Services

Professional Services
Except for contracts with architects, engineers and surveyors (see separate section), the Port contracts with companies and individuals for professional services based on past performance, knowledge of the port industry, experience, availability to perform the work to meet the Port’s schedule, references, interviews and other information provided from reputable sources.

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Architectural, Engineering, Surveying

Architectural, Engineering and Surveying
Contracting for these types of professional services require following a specific process, including public notice, and a request for qualifications. The charge for services is not a factor in the evaluation of the most qualified firm. After choosing the most qualified firm, the Port then negotiates a contract at a price the Port determines is fair and reasonable.

RFPs will be posted on the Port's website.

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Suppliers: Materials, Supplies and Equipment

Suppliers
The Port does not maintain a vendor list for supplies, materials and equipment that are unrelated to a public works project. Vendors are selected based upon a variety of factors, including (but not limited to): pricing, ability to fill orders, delivery, experience, past performance, convenience, quality of service, etc. Meetings with vendors are by appointment only, however, vendors are encouraged to include the Port on their distribution lists for promotional materials.

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FAQs

Frequently Asked Questions

Q: I am a contractor. How do I get work with the Port?
A. The Port maintains a small works roster and invites contractors registered on the roster for the project’s specific category of work to bid on public work projects under $200,000 with Commission approval. For projects over $200,000, invitations to bid are extended to all contractors by advertisement in the Wenatchee World and posting on the Port website. General qualifications for bidding on Port small public works projects are included with the application which is available on the Port website under Small Works Application. Qualified contractors need to complete and submit the roster application to be considered for small public works projects.

Q. I am a vendor. Does the Port maintain a vendor list?
A. The Port does not maintain a vendor list; however, vendors are welcome to mail promotional materials to the Port. Meeting with vendors is by appointment only.

Q. How does the Port advertise when it is bidding projects?
A. All projects open for bid are posted on the Port website and are easily accessible by selecting Small Works or Public Works from the Express Lane on the right side of each page of the site. For public works projects under $200,000 with Commission approval, the Port requests bids from qualified contractors listed on the small works roster. Public works projects over $200,000 are advertised in the Wenatchee World (and elsewhere depending on the nature of the project) and listed on the Port website.

Q. Does the Port comply with Prevailing Wage Rates?
A. The Port of Chelan County is a public agency and, per the Revised Code of Washington, prevailing wages apply on all public works projects at the Port. Prevailing wage rates are available from the Washington State Department of Labor and Industries. Click on the Prevailing Wages link to obtain the current wage rates for Chelan County and to obtain more detailed information regarding prevailing wages.